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Podcast Conferencing

Podcast Conferencing

Podcast Conferencing

Conversations on pristine subjects that are record in wave file format or any other portable file format and having them available as downloads for your podcast device is the approval in the order of learning modes in the days to come.

We already have audio conference recorded by various account users on a range of industry fields like education, corporate case studies, online training and more as well as live events, web cast, Webinar, trade shows etc. Podcast production in simpler words is the repository of these sessions in to audio file format like .wav, .mp3, .mpeg, .flv, avi etc from a website or internally over your corporate intranet network.

Have these invaluable information repositories as listings on iTunes directory or podcasts, RSS feeds and amalgamate a larger audience in the syndication of your audio conference, web conference, and video conference discussions.

With time, as the nature of your business is on the rise, the need for these downloads on your website adds up strain and congestion over your website bandwidth requirement. This is again, where you can opt for the services of professionals in the core conference business to amass a much better enhanced return on these invaluable data representing your business, your brand!

Typically, podcast recordings in the market today are products offered in a variety of transactional methods, where the process starts with the taker giving the “content” for recording to the giver who will record & store the “content”.

Service providers with a better professional approach would furthermore quantify the modes of having these files available containing transcripts of the audio conference conversations as well as visual & web conference sessions using high quality audio video recording features. Once the same is recorded, it is immediately sent for processing where these conversations will be processed with customized branding representing your business brands including product promotion options during the length of each file.

Once your audio conference conversations are processed and edited, they can be made available as web URL for distribution, promotion and networking across the web and physically to new age audio devices mobile devices or smart phone devices.

Syndicate your recorded audio conference file formats for mass distribution internally within your organization as well as externally through the network of social network marketing media and pay per click online advertisement campaigns for a revivified branding of your business brand.

Adventures of business promotion squired with an innovative message that unifies ultra cool premonitions for your business image with the amass collectibles of such delectable desirable units of literary and knowledgeable podcast productions.

Podcast Conference

Podcast Conference

In simple words, audio recordings made compatible for a range of audio devices in a easy to download that acquires lesser file size and thus increasing the download speed of the same from your website by your visitors, customers, allies, as case studies of your business products.

Syndication of these data rich purpose driven media files quantifies consonance of convenience for professionals who would today prefer an audio-recorded transcription on a subject that they would have otherwise preferred to read online as an e-book, kindle, or a book!

Editing is required for your audio conference sessions as they may include moments of noise, cross talks, background echo and other such length that needs to be negated from the audio files and at the same time add a message or two between time intervals for each of these podcast production downloads.

Ranging from recording to editing to adding music and voice-overs, your recorded podcast sessions can be the new mode of branding for your business that will represent your business representation with the association of podcast conferencing from anywhere across anyone!

Tools, Features, Actions for an Effective Conference Event

Tools

Image via Wikipedia

Today’s post reviews some of the basic must-do (s) in establishing and conducting a successful conference event.

To begin with, take note of what are the various objectives & results expected with the usage of conference communication for your business unit and ensure mandatory measures for all staff and departments to log their respective usage minutes spent on a conference call a regular action for all conferences that they attend.

Ensure to keep track of all the calls and the nature of the conference event whether it is audio, video or via VOIP data for your business and negotiate your deal with the conference vendor based on the usage pattern so that you do not end up paying overage charges. This can only be done once you start maintaining a profile for all previous conferences and summarizing the usage attributes to determine what is best for your business.

Ensure that you sign the deal with a conference vendor who can give you maximum mileage in terms of technology and network infrastructure with excellent customer response time for troubleshooting during a live conference call. Live operator assistance is a handy feature for all businesses as your entire workforce may not be tech-savvy and therefore they may need assistance during the first few sessions to gradually acclimatize themselves with the order of events during and prior to a scheduled conference event.

Short list the names for a few conference vendors and negotiate to hold demo conference call for the evaluation of their response time & level of service in real time and if the same is designed ideally to fit in with your business dynamics.

While choosing the ideal conference plan for your business, make sure to take note of all the charges levied with your conference plan so that you can identity any hidden cost associated. An ideal conference call plan must include the flexibility in upgrading or downloading their services. They must offer you multiple modes to join a conference session ranging from basic toll & toll free dial in numbers & to advanced smart phone apps that auto-starts a conference session with just a simple click, sufficing the entire process of dialing in to the conference bridge to authenticating user access details in the background automatically before placing them inside the scheduled conference event.

Flat monthly priced set for a fixed number of users and unlimited minutes are two very good options available in today’s conferencing market, ensuring that all business workforce & employees can keep track on their audio conference usage respectively.

Conferencing is a fiercely competed market product today and there are many service provider who would offer you basic web conferencing features like desktop & document sharing, document presentation, changing presenter controls, whiteboard & annotation tolls etcetera included with their audio conference package. Therefore ascertain your business needs first to determine if you need any of these web conferencing tolls for advanced purposes. If not then simply go with a vendor who would offer these web conference features included with their audio conference deal.

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How to Choose your Conference Vendor

Cisco 7936 IP Conference Station

Image by Andres Rueda via Flickr

Choosing the ideal conference call provider needs a thorough review process before signing the contract and more specifically one need to identify first what are the objectives & results expected in using conference communication for their business.

A typical conference call requires the transfer of large media files for a variety of purpose from sharing to presentation, video interactivity, VOIP compatibility etcetera and therefore the need to confirm the system dynamics of using conference communication is more than a prerequisite.

Research and review various conference call services offered by various vendors in terms of system compatibility, extra bandwidth requirements, extra phone lines for a special event and more such scenarios depending on the nature of business or the agenda to be drawn forthwith conference communication.

For a basic conference session attended by say less than 20 participants, ensure that the vendor offers you a variety of options for your participants to log in to a conference session. These options varies from toll & toll free dial in conference access numbers to advanced VOIP based features like dial outs and blast dial outs.

Conference security is an integral part for every conference session and therefore the need for a secure conferencing environment is a must have for your business with enhanced flexibilities to auto-detect pass-codes in determining attendees & the conference host or speaker. Session based conference pass-codes that expire once an event concludes is a very good feature for large conference event so that the details of the conference session could not be misused once the conference session is over.

VOIP interoperability is a strong cost cutting feature for businesses to consider however it has its own limitation by requiring your attendees to have a computer with an internet connection at their end to log in to the scheduled conference session. It will dramatically cut down on cost, but like we said once must have a computer with a headset & an internet connection.

However in the case of PSTN based dial in access numbers, attendees are given the flexibility to join a conference session by dialing a local access number paying local call charges or absolutely free by offering them with toll free dial in access numbers.

Most conference service providers would charge you separately to enjoy features like desktop sharing, online presentation player, and visual communication enabled with webcams, white board & annotation tools and more such features. However you can smartly negate all these cost borne features with a little R&D over the web to come up with a range of service providers offering all these features under their audio conference package, meaning that you only pay for the audio portion of the meeting and enjoy all these web based tool features included for no additional cost.

You must have to ability to monitor your live conferences via your web browser for actions like addressing hand raise tools from participants who need to clarify on a subject discussed during a live conference session, mute/un-mute individual conference attendees, lock/un-lock the conference session, initiate a sub-conference, trigger a web-based dial out etc.

Advanced features to look for while choosing your conference vendor would include features to save your conference room settings like the list of participants with their phone numbers for the next conference event with the same set of participants, inviting conference attendees with pre-formatted messages that includes the details to join the conference via toll & toll free dial in access numbers & the PIN or pass-code the authenticate their session for the scheduled conference session.

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